Reproduction Policies

Photocopying Policies

  1. Photocopies of resources in the collections of Washington State University Libraries may be supplied to all qualified researchers. Because of the unique and often fragile nature of many of the resources in Manuscripts, Archives, and Special Collections, MASC staff, at their discretion, may choose not to make photocopies of a given item in its collections. The condition of the item being considered for photocopy and the negative impact that copying might have on it supersede all other considerations in determining whether it may be copied.
  2. Archival copies of theses will be photocopied to replace or supplement circulation copies in the WSU Libraries only at the request of Library Faculty.
  3. The copyright law of the United States (Title 17, USC) governs the making of photocopies or other reproduction of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use", that user may be liable for copyright infringement. WSU Libraries reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law.
  4. Photocopies and other reproductions are supplied solely for the purposes of private study and scholarly research and are not to be further reproduced in part or in full, or made available to others without the express written consent of Manuscripts, Archives, and Special Collections.

Photographic Prints Policies

  1. Orders for photographic reproductions are arranged by MASC staff and produced here. The average turn-around time is two weeks. Rush orders and other special requests will be assessed a special handling fee. Reproductions may be subject to donor restrictions and copyright law.
  2. Users under the supervision of MASC staff members may create electronic images. Upon request, MASC staff will also make scans or digital images. Completion of all scanning orders will depend on the size and nature of the request and the availability of the MASC staff. Rush orders and other special requests will be assessed a special handling fee.
  3. Photos and electronic images are supplied for personal or research use only. Any other use, such as exhibits or publication, requires written permission from Manuscripts, Archives, and Special Collections, WSU Libraries, and may include the payment of additional fees, e.g. use fees and when applicable license fees.
  4. Fees for photographic use (publication, etc.) are for one-time, non-exclusive use only. Any subsequent use must be applied for in writing.
  5. In granting permission for publication or other use, Washington State University Libraries does not surrender its right to exhibit, publish or otherwise reproduce the materials, nor to grant permission to others to do so.
  6. In all cases of publication, exhibition or other presentation, proper credit line information is required. This includes correct title information, the name of the photographer, if known, and negative or ID numbers. Credit must also be given to: Manuscripts, Archives, & Special Collections, Washington State University Libraries. Correct credit line information appears on a label affixed to the back of each photo reprint made.
  7. Unless authorized, photos may not be cropped or altered to any significant extent that would compromise the integrity of the original image. Washington State University Libraries is not responsible for the improper or illegal use of any copies of materials from its collections. It is the user's responsibility to guard against the infringement of rights that may be held by others and for clearing reproduction rights and copyright restrictions.
  8. Washington State University Libraries does not claim to control the copyright for all pictorial materials in its collections. MASC will provide any information it has available to the user in this regard.
  9. Copyright Restrictions. The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of the copyright law.

Digitizing Policy and Guidelines

  1. Policy
    1. To help support research and teaching at Washington State University, MASC advocates the use of digital technology in conjunction with emerging electronic storage and information retrieval systems. MASC will allow the use of its university archives, manuscripts, historical photographs, and special collections for digitizing projects to support the curriculum or for other legitimate research purposes provided these projects are compatible with the policies and procedures of the Libraries and MASC.
  2. Guidelines
    1. Instructors and professors wishing to use MASC's resources for classroom digitizing projects should submit a written request beforehand to the unit head that outlines the scope of the project. This should include the class name and number (including year and semester), class size, the project name (if available), the type(s) of material desired, the intended duration of the final website, and the context in which it will appear. If the classroom project will become linked to or part of another website, this should be noted. The appropriate electronic address (URL or other fixed internet addresses) for accessing the final product should be given to the unit head by the instructor or professor. These provisions also apply for non WSU scholarly projects and publications.
    2. The commercial use of MASC materials for digitizing projects must be handled separately on a case-by-case basis. Any recovery costs associated with digitizing projects will be assessed the user.
    3. In either case, the unit head will coordinate with appropriate MASC staff to work with classes or individuals on digitizing projects. Because of limited space, large classes or groups might have to use the facility in smaller, more manageable numbers.
    4. The materials in MASC are noncirculating. Except in unusual or special circumstances, all digitizing projects must be done on site-during MASC's normal hours of operation, Monday - Friday, 8:30 - 4:30.
    5. The scanning equipment used must not damage MASC materials. Even if the equipment is deemed safe for scanning, no material may be scanned if doing so would, in the judgement of appropriate MASC staff, damage it.
    6. Digitizing projects must be compatible with all applicable legal and/or donor restrictions, preservation concerns, the security of the unit and its collections, and the daily operations of MASC. Material will not be made available if its use would prevent others from having reasonable access to it, if its use would unduly interfere with MASC's primary tasks (processing, cataloging, preservation, reference, etc.), or if the project would otherwise inhibit other on-site researchers.
    7. The assumption is that material reproduced for classroom or scholarly projects will fall under the "fair use" provision (Title 17 U.S. Code) of the copyright law. However, for all material that does not fall into the public domain, the ultimate responsibility for making a good-faith effort to ascertain and contact the copyright holder(s) rests with the user (or the class instructor or professor). The notice that a good-faith effort was made to find unknown copyright holders for material that is actually used should be explicitly noted in the final (website) project. MASC staff will assist with copyright issues, but the final responsibility to guard against unwarranted infringement rests with the user.
    8. All items and collections used in the final project or publication must be correctly cited and described. Photographs should be properly titled and noted as coming from the "Historical Photograph Collections, Washington State University Libraries" and carry the appropriate negative umber; printed materials should carry accurate bibliographic information, and it should be noted if particular items form part of a special collection within MASC (such as the Bloomsbury Collection, The Library of Leonard and Virginia Woolf, etc.); unpublished manuscript material or university archives should be correctly cited by their catalog entry, whether as a single item or by collection or corporate entry.
    9. The historical, aesthetic, literary, artistic, and factual integrity of MASC materials should be maintained. Materials should not be distorted or manipulated by digital technology except by the use of standard compression software in order to conserve electronic storage space. Computer software may also be used to enhance the visual clarity of text or image. Materials should not be used in a context that is deliberately trivializing or misleading.

Price Schedules and Forms

Price Schedules

Please do not submit payment until you receive notification/instructions/invoice.

Materials & Work Fees

Materials & Work Fees
Photocopying (onsite requests): $0.25 per page
Photocopying (offsite requests): $0.50 per page; minimum of $10.00
Color Printing: $1.00 per image
Creating Photographic Prints: 4" x 5": $8.00
5" x 7": $9.00
8" x 10": $10.00
11" x 14": $17.00
16" x 20": $32.00
Please note that if creation of a print involves first creating a scan, there will be an additional $5.00 (or higher) scanning fee per image.
Scanning or Photography: Depending on the format and document size, price to be determined; from $5.00 per image
CD/DVD Burning: Includes cost of the disc: $10.00 per disc
Audio & Video Reproduction: Includes the cost of the DVD, CD, or tape: $25.00 per DVD, CD, or tape
Self-Reproduction: $1.00 per image (no charge for current WSU students).
Under special circumstances, arrangements may be made with MASC staff for self-reproducing material on the premises. Limited self-reproducing may be permitted, but only when such reproducing will not compromise the integrity of the original. In all cases proper and careful handling of the materials will be required, and staff may be present to advise and assist users.
The user must label all materials resulting from self-reproduction, and assumes full responsibility for copyright infringement. Material may not be further duplicated without permission.

Processing, and Shipping and Handling

Request Type Onsite Costs Offsite Costs
Administrative Processing: N/A From $5.00.
Shipping & Handling Fee: Negotiable. Charges may be required in cases involving large requests or rare, fragile, and oversize materials. $5.00 minimum; additional charges may be required in cases involving large requests or rare, fragile, and oversize materials. Rush requests and special mailing instructions may require an additional $10.00 charge.

Use Fees

Use Type Non-profit Fee Commercial Fee
Scholarly publication use $10.00 $50.00
Exhibits and Displays $15.00 $75.00
Television, Film, Websites $75.00 $125.00
Advertising use $125.00 $175.00

Reproductions of MASC materials are subject to a per use image fee when approved for use in publishing, video production/film, exhibits, presentations, advertising, websites, or similar use. In addition, license fees may apply.

Reproduction and Permission Forms

Before ordering any reproductions from our collections, we require that you fill out and return the signed Reproduction Request form. All reproductions are provided for personal use only. Should you wish to publish, in any format, images, maps, correspondence, or other reproductions from our collections, you will also need to complete and return a Permissions Request form. These forms can be downloaded in Microsoft Word format on in PDF below and will also be provided upon request by MASC staff.

Reproductions Request Form:
(Word format)  (PDF format)

Permissions Request Form:
(Word format)  (PDF format)