If the image has a title already (in the form of a caption or text in the picture), use that as the title. If not, you'll need to create your own title, describing the image as best possible. Remember that these will be listed alphabetically, so if possible, the most relevant term should be the first, i.e. a sculpture of a gladiator should be titled Gladiator sculpture, 2004 instead of Sculpture of Gladiator, 2004.

Misspellings: If the image does have a title already, do not correct misspellings. There are two ways we deal with these- you can use the term under its correct spelling in the Description element, or you may, if you wish, spell the word correctly, in brackets, immediately after the misspelling. Example: Paloose [Palouse] Falls, 1898. In either case, it is important that the misspelling be maintained.

When displayed on a page, CONTENTdm will generally only display about the first 75 characters of the title. If you are writing your own title, please try to keep it shorter than that. If you are transcribing a title from the image, it is okay to run longer than 75 characters.

The location of the image may certainly be part of the title, if you feel it necessary. However, if it is not necessary or relevant to the image, do not include it. A good way to think about it: will adding location information help people browsing the image thumbnails decide whether or not to click on this image?

The year of the publication or creation of the original image should be included at the end of the title. If the image is of an earlier and dated event, use both, with the depicted date in brackets. For example, an 1898 engraving showing Lincoln's assassination might well be titled Lincoln's Assassination [1865], 1898.

It should be noted that Creator refers to the creator of the image, not necessarily the creator of where the image was found. If you are creating metadata for an image scanned from a book, the creator of that image will not necessarily be the book's author.

If you do not know the creator, it is okay to leave this blank. If there is more than one creator, separate each using the HTML <br> tag.

Please note that this is the date of the creation of the image, and not necessarily the date of the event depicted in the image.

Please note that this is the date the images were converted into an electronic format, even if the format later changed. Photographs taken in 2000 with a digital camera and saved onto a disc would have a Date Digital of 2000, even if we took that disc and converted them into jpegs and uploaded them in 2004.

There are a number of elements which can/should be in Description. Here is a non-comprehensive list, in preferred order (each should have a line break between each element as just mentioned):

Page number on which item was found, if scanned from a publication. Example: Page 36.

Physical size of original document. This should be given in centimeters, in the following form: 1 engraving: col.; width x height cm. (for color images) or 1 engraving; width x height cm. (for non-color images). (Obviously, if it is something other than an engraving, use that term instead!) A size is not required (though if it can be conveniently included, it should) for images of a standardized size (such as photographs), but it should be listed for anything of an unusual size. Digital documents will not have sizes.

A short description of the content/significance of the image. If the title of the image includes an unusual spelling of a name or title, please try to find a way to include alternate / common-use spellings in this section so that this image will be found when searched for under all reasonable spellings.

A title for any inset images on page. Example: Insets: Arlington National Bank; Union Block; First Nation Bank of Arlington.

All text included on the image itself (or in captions below) but which is not included in the title. This is not required for maps and similar documents, for obvious reasons.

It should be noted that much of the above will not be necessary for most images, and can be ignored where not necessary.

Use as many terms as necessary, separating each by a semi-colon followed by a space.

In selecting terms, you are describing both what the image is of and what the image is about. Ask yourself if someone using a term you've selected would likely expect this image to pop up in a search for that term.

If you feel an image really needs to be described with a term not in the given vocabulary, you can ask your supervisor and they can add terms to that specific vocabulary if he agrees. However, as a general rule we try not to add new terms if we can avoid it.

For Washington entries, delineate Washington State from Washington D.C. by including either "State" (for images 1889 or later) or "Territory" (before 1889) in parenthesis after Washington.

Example: Entering Pullman into Getty's Thesaurus give us this as its location: "World, North and Central America, United States, Washington, Whitman county". As above, we list a current Pullman image as "North and Central America--United States--Washington (State)--Whitman county--Pullman".

Type terms refer both to how the image was made and what type of image it is. You may use multiple terms here, separated by a semi-colon and a space. A photographic print of Pullman as seen from an airplane would have subject terms of Photographic prints; Aerial views.

Examples of some of the more common terms in the collections we have: Photographic prints; Digital photographs; Digital prints; Negatives; Engravings; Maps; Plats; Bird's-eye views; Aerial views; Cityscapes; Portraits.

Please follow the MASC guidelines for naming images. The fundamental question to ask yourself in giving identifier to a photograph is "will someone be able to find this image using this number three years from now?"

If the image is from a collection, write "Is found in:" followed by collection name and number (if any), as well as the web address of the finding aid, if it has one. Example: Is found in Cage 26, Jay Mark Gleason papers, 1933-1942. http://www.wsulibs.wsu.edu/holland/masc/finders/cg26.htm

If the image is from a publication, write "Is found in:" followed by the full title of the publication from Griffin, followed by the call number. Example: Is found in A cure for a scold, 1735. PR2879 .A1 no. 63

Example: The World Civilization pictures have each been donated by a particular individual who took the photographs. That is reflected in the Creator element above, and so those individuals are not listed here. However, the World Civilization collections are funded by the World Civ department, and we list them here: World Civilizations Washington State University: http://www.wsu.edu:8080/~wldciv/

Example: Prof. Paul Brians created these photographs using a 35 mm camera. Photographic prints were scanned in color at 600 dpi on an Epson Expression 10000XL scanner and saved as tiff files. 72 dpi jpeg files were created from those tiff files and uploaded to the CONTENTdm server at the WSU Libraries.