PRESERVATION WORKING GROUP
Role:
To address issues related to the preservation and maintenance of the Libraries' collections including binding methods and processes, shelving, repair, materials conservation, microfilming, and other preservation techniques.
Membership to be appointed by Library Council:
- Library Materials Conservation Specialist (ex officio)
- Manager, Owen Library Preservation, Access & Security (ex officio)
- 1 representative from any binding unit (chosen by LC after soliciting volunteers)
- 1 representative from MM&R (chosen by LC after soliciting volunteers)
- 1 representative from any Circulation unit (chosen by LC after soliciting volunteers)
- 1 library staff from any campus (chosen by LC after soliciting volunteers)
- 1 library faculty from any campus (chosen by LC after soliciting volunteers)
The representative members serve two year terms.
Governance:
The Preservation Working Group reports to the Assistant Director for Collections & Technical Services. The working group will select its own chair for a 6 month minimum term of office and will meet regularly or as needed. The group will coordinate its activities with other working groups and library departments, as warranted. Working groups will establish procedures and make policy within the scope of their responsibilities. Working groups are accountable for their decisions and are expected to share decisions with library colleagues using the standard working groups procedure. Any proposals generated by a working group that require funding for implementation must be referred to Library Council for funding approval. Similarly, any proposals with very broad policy implications also need Library Council approval. The chair of the working group is expected to update Library Council on its activities on a regular basis.
Specific Charges:
- To develop strategies and priorities for addressing the problem of deteriorating collections.
- To explore, assess, and adopt new methods and technologies which enhance the Libraries' preservation efforts.
- To share information regarding preservation methods and technologies.
- To work closely with other library groups as appropriate on developing or revising preservation procedures and on user and staff education.
APPROVED by Library Council 8/26/98; revised unit name 7/5/00; revised 9-11-02; deleted reference to EDWG on Specific Charge #4 and changed AD title to AD for Collections & Technical Services 4/28/04; revisions to Role, Membership, Specific Charges 12/15/04; Add "Manager, Owen Library Preservation, Access & Security" as an ex officio member 7-18-05