DIRECTOR’S ADVISORY COUNCIL WORKING AGREEMENT
Approved 2-1-06

ATTENDANCE

• Meetings will begin on time.
• If unable to attend, members notify the Chair or the Recorder and send any input or documents prior to the meeting. Members may ask to have agenda items tabled if they want to be present for discussion or decision. Agenda items added at the meeting may be tabled if input of absent members is needed.
• If an extended absence of a member is anticipated, DAC may assign a substitute. Substitutes are not needed for occasional absences, such as vacation or meeting conflicts.
• Members assume responsibility for informing themselves of what occurred at missed meetings and for communicating the discussion to their assigned constituencies.
• Members are responsible for getting input from their constituents prior to discussions of agenda items.

PREPARATION

• Members are prepared for every meeting.
• Members read all agenda-related materials sent ahead of time.
• Members bring necessary handouts.
• Members are ready to lead discussions of assigned agenda items.

PARTICIPATION

• DAC provides and encourages equal opportunities for participation, and members assume individual responsibility to participate fully.
• Members act collegially and with mutual respect.

OPERATING PROCEDURES

• Meetings are held on a regular basis, typically no more than twice a month.
• At the end of each meeting members set a tentative agenda for the next meeting, which will be emailed to Libusers by the Recorder following each meeting. Members review and confirm recommendations and assigned tasks.
• To reduce email traffic, for matters discussed on the DAC listserv, non-response indicates agreement.
• Meetings are open to everyone.