Collections and Technical Services
COLLECTIONS AND ACQUISITIONS
Department functions
- Manage the WSU Libraries collections activities
- Negotiate licenses for electronic resources
- Take requests for items to be ordered and added to the Libraries' collections
- Verify information on request forms and place orders
- Track the receipt of materials requested and claim non-received items
- Make payment for items received and monitor the Libraries' materials budget
Faculty
Diane Carroll
Head, Collections and Acquisitions
Holland and Terrell Library 450
(509) 335-7151
carroldi@wsu.edu
Staff
Rhonda Anderson
Holland and Terrell Library 420
(509) 335-7577
rhonda_anderson@wsu.edu
Support resource for Acquisitions manager: trouble shooting operations, research projects. Research and resolve problems with unfulfilled monograph orders and other related records. Acquire out of print materials and missing serial issues. Process incoming library materials related to complex blanket and standing orders (approval plans). Process WSU theses and dissertations for binding and microfilming, point of contact for Proquest and Graduate School. Resource for Serials. Backup for fiscal responsibilities.Kristen Davis
Holland and Terrell Library 420
(509) 335-2703
kristen_davis@wsu.edu
My position is split between Acquisitions and Cataloging. For my Acquisition time, I work with the monographic book approvals entering orders for the books sent on approval. A major part of my work is searching Griffin for duplicates, reprints, etc. from selections made by the Collection Development Librarians and queuing the titles for export to Griffin. I load and update these orders in Griffin so they can be sent to vendors electronically. I also enter invoices in Griffin for processing. I enter minimum bibliographic records, orders and in-process items for scores and CDs coming on approval plans. I also help with special projects and on any other work as needed .Jeff Monroe
Holland and Terrell Library 420
[509] 335-5179
monroej@wsu.edu
The majority of my time in Acquisitions is spent receiving and processing book shipments both from our primary vendor YBP as well as other numerous incidental vendors such as Amazon, Amazon Marketplace and ABE. This entails opening the boxes and receiving each book, video, score, cassette or disc (CDs and DVDs) into the Griffin database after verifying that the item is what we ordered. I primarily deal with monographic items though a small percentage of the items I process are monographic serials such as “class sep” and analyzed titles. After receiving these orders, I process the invoices that accompany these items and send them through the payment system using Griffin. I am also responsible for opening, sorting and distributing departmental mail. The most challenging aspect of my job is to stand guard over our precious collection of cardboard boxes (which I consider a sacred duty). This is especially challenging during the moving seasons in Spring and Fall when all sorts of surreptitious strategies are employed by persons unknown to abscond with as many boxes as they can carry away in the dark of night.My position is split between Serials in the morning and Acquisitions in the afternoon.
Audrey Wilson
Holland and Terrell Library 420
(509) 335-4351
wilsona@mail.wsu.edu
I coordinate monographic ordering and processing in Acquisitions. Orders include all formats : print, and non-print such as videos, DVDs, CDs, recorded books, e-books, maps and scores. I lead two workers who preorder search for duplicate titles and series in our library system. Titles are loaded into Griffin, orders are attached to the bibliographic records; orders are then sent to a vendor for fulfillment.I receive and process titles sent on approval. These include our standard research titles, juvenile award titles, CDs and scores. Items are sent to cataloging, after which an order is created for each title. Invoices are processed, entered into the system, and forwarded to our financial records position.
I work with collection development selectors, vendors and co-workers to resolve monographic issues related to ordering, fulfillment & payment. I re-order a title if the vendor cannot supply the item. I return items if needed.
Jennifer Yoshikawa
Holland and Terrell Library 420
(509) 335-2526
jtamashiro@wsu.edu
I am responsible for coordinating the payment process for library materials ordered through the Acquisitions Department. Invoices are paid by the Acquisitions Team and I batch process them, getting them ready for processing by the Accounts Payable Department. I maintain the fund records in Griffin and reconcile our Acquisitions budget records with WSU's budget records, making fund adjustments and request for expenditure transfers when necessary.I work very closely with each member of the Acquisitions Department to resolve problems relating to the non-fulfillment of orders. This includes answering questions about when an invoice was processed and when payment was issued. This may include contacting publishers or vendors.
I also process the invoices for materials received in MASC and the invoices for some services provided by Access Services.
I am our department's purchasing card reconciler which includes approving charges and maintaining records for orders processed using the purchasing card.